The following policies apply to all undergraduate students unless more restrictive rules are included as part of special admission conditions or more restrictive rules have been approved for a program, department, or college.
The purpose of academic warning, probation, and suspension is to make the student aware of the University’s concern that satisfactory progress is not being made in his or her course of study. Early notification of this concern maximizes the student’s opportunity to make appropriate adjustments to remain in good standing. A 2.0 total institutional GPA is the lowest acceptable academic standard. The total institutional GPA used in this policy is defined as the best attempt on each course taken at A&M-Central Texas; transfer coursework does not affect academic standing. A student with a 2.0 or higher total institutional GPA is considered to be in good standing.
Reapplication and readmission to the University does not affect academic standing, except in the case where a student is suspended and reapplies after sitting out the required time. Students are responsible for knowing their academic standing and the regulations that apply. Students who do not abide by the regulations governing their particular status may be required to reduce their academic load or withdraw from the University.
A student in good standing who earns a total institutional GPA between 1.00 and 1.99 at the end of any fall or spring semester will be placed on academic warning. This status will not prevent the student from taking courses during the subsequent semester.
A student on academic warning who maintains a total institutional GPA between 1.00 and 1.99 at the end of the subsequent fall or spring semester will be placed on academic probation. This status will not prevent the student from taking courses during the subsequent semester.
A student who earns below a 1.00 total institutional GPA at the end of a fall or spring semester is suspended.
A student on academic probation who earns less than a 2.00 total institutional GPA at the end of the next fall or spring semester will be suspended.
Suspension Notification Process
At the end of each fall and spring semester, the Department of Undergraduate Academic Advising will mail an official letter to undergraduate students who have been placed on suspension. The letter serves as official documentation to ensure the student has been properly notified of their academic standing with the University. A copy of the letter will be sent to the appropriate academic dean and the student's academic counselor.
Length of Suspension
First suspension – one long semester (fall or spring)
Second suspension – one calendar year
Third suspension – three calendar years
Academic Suspension Appeal Process for Undergraduates
A student who has not served the requisite length of suspension and wishes to request a waiver of the suspension term may appeal to the appropriate academic dean to forego the suspension and continue enrollment. The student must first contact the Department of Undergraduate Academic Advising, and compose an appeal letter addressing each of the following topics:
- A summary of the situation which resulted in poor academic performance and ultimate suspension;
- A justification for why the student should not be required to serve the term of suspension; and
- A plan for how the student will ensure success in the next term if the appeal request is granted.
The final decision for all suspension appeals will be made by the student’s academic dean.
Appeals are only finalized when the student and dean have signed the Contract for Conditional Enrollment.
Students who meet the terms of their contract will be permitted to continue enrollment with specific stipulations and courses, but must request a Contract for Conditional Enrollment each semester until they achieve good standing.
Contact Information for appointments:
Undergraduate Academic Advising
A student who is suspended from A&M-Central Texas is advised not to take college courses at any institution during the term of suspension. Any student who takes transferable college level courses during the term of suspension must meet A&M-Central Texas transfer requirements in order to be readmitted and will be on academic warning the first long semester back at A&M-Central Texas. A student who is suspended from A&M-Central Texas and does not take transferable college level courses during the term of suspension may return to A&M-Central Texas after the term of the suspension and will be on academic warning the first long semester back at A&M-Central Texas.
Academic Reinstatement after Suspension for Undergraduates
An undergraduate student who has served the requisite length of suspension is required to see their academic dean prior to returning to the University. In addition, they must:
- Provide a letter of acknowledgment to the academic dean explaining the situation which resulted in poor academic performance and ultimate suspension and how the student plans to ensure he/she remains in good standing;
- Make an appointment with the college academic counselor to discuss courses they should take to ensure they can return to good standing;
- Make an appointment with the academic dean after seeing the academic counselor to discuss terms of re-enrollment which will ensure they can return to good standing; and
- Sign a Contract for Re-enrollment for the term of re-enrollment.
Please note all undergraduate students returning to A&M-Central Texas after serving a suspension will be placed on academic warning their first long semester back at A&M-Central Texas.